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Disclaimer: All facility requests should be submitted as far in advance of the event as possible to allow you, and the college, maximum flexibility. Please allow at least two weeks for your online request to be processed. For questions, please call 760-355-6358. Additionally, changes cannot be made beyond five business days prior to the event. This means that you should submit your request at least two weeks, or more (not including college breaks and holidays), before you need confirmation, such as to send announcements or invitations, confirm speakers, etc.

 

Event Type

Are you an IVC Employee?
Are you an IVC Employee?
Important Information for External Submissions
Thank you for thinking of IVC for your community event! Please continue completing your request.
Is your department responsible for coordinating the event?
Is your department responsible for coordinating the event?
Important Information for IVC Employees
For any events where people from the general public will be attending, different procedures need to be followed and the request will be treated like an external request for safety, legal, and other reasons.
Important Information for External Submissions
Thank you for thinking of IVC for your community event! Please continue completing your request.
Will this event be for IVC Employees/Students only?
Will this event be for IVC Employees/Students only?
Is this for an IVC Student Club Event?
Is this for an IVC Student Club Event?

Instructions

Application Procedures

Please read our Application Procedures.

  1. Completed application forms must be submitted to the Office of Student Life and Community Services at least two weeks prior to the date of intended use, but no more than six months in advance of such use.
  2. The Office of Student Life and Community Services will check the application form, determine availability of requested facilities, assist in arrangements and establish necessary charges.
  3. All equipment and facilities to be used must be listed on a separate application form. Arrangements will be made by the Office of Student Affairs for College personnel to operate all equipment and facilities. The permit holder will be responsible for applicable labor charges. A separate application must be completed for each area or facility requested.
  4. Upon college approval of the application to use facilities, the Office of Student Life and Community Services will return a copy of the completed form to the representative of the organization making the request. This completed form shall serve as a permit to use facilities. Organizations should not release advertising materials or publicity information until such a permit is issued.
  5. The District may require that an organization eligible for Public Service Use charges, but which has not before used College facilities, pay a deposit equal to the estimated cost of the use of the facility. Such deposit will be credited to the account of the organization when the bill is ultimately rendered. This deposit policy will apply to all applicants under the Fair Market Use formula.
  6. Use charges must be paid within ten days of receipt of the statement from the College business office. The District reserves the right to withdraw consideration of subsequent requests from organizations that do not comply with this policy.
  7. Permit holders will be responsible for all costs unless cancellation is received at least 72 hours in advance of the scheduled starting time of the event.
  8. Groups or organizations using College facilities under these rules will be liable for any damages to or destruction of District property. Negligence will result in the group or organization being held accountable for damages and withdrawal of consideration of subsequent requests.
I agree to the Application Procedures
I agree to the Application Procedures

Regulations Governing the Public Use of Facilities

Please read our Regulations Governing the Public Use of Facilities

I agree to the Regulations Governing the Public Use of Facilities
I agree to the Regulations Governing the Public Use of Facilities

Event Rates/Costs

Costs for using our facilities is detailed in our Administrative Procedure Governing Civic Center and Other Facilities Use


Note on Parking Permits

Parking Permits are required during regular college hours:
Monday-Thursday, 8:00AM to 10:00PM and Friday, 8:00AM to 5:00PM.

Basic Information Section

Here we will collect information about the organization that will be holding the event and the person that will be primarily in charge of coordinating the event with the college.

A short title or description of the type of event being requested.
Organization Type
Ed. Code requires that charges must be assessed for facility use by for-profit agencies.
Organization Type
For Profit Disclaimer
Ed. Code requires that charges must be assessed for facility use.
Non-Profit Disclaimer
You will be required to upload a copy of your not-for-profit recognition.
IVC Sponsor Type
IVC Sponsor Type
It's important to provide a mobile number that can be used by Campus Safety and others to reach the event organizers on the day of the event.
Do you need to use a computer lab?
Do you need to use a computer lab?
Do you know which campus location(s) you would like to use?
Do you know which campus location(s) you would like to use?
Specific campus location(s) you would like to use (check all that apply)
Specific campus location(s) you would like to use (check all that apply)
Do you already have keycard access to this location?
Do you already have keycard access to this location?
Will on-site Audio/Visual Assistance be needed?
Audio/Visual assistance could include computer, projector, microphone, or speaker system setup and support during the event.
Will on-site Audio/Visual Assistance be needed?
Audio/Visual equipment needed for
Since you've selected that Audio/Visual Assistance will be needed we will be automatically creating an additional ticket with our AV Team on submission of this form (this will result in a few extra emails being sent to you).
Audio/Visual equipment needed for
Needed video/graphics equipment
If this is for a classroom, only select equipment that is not already present in the room.
Needed video/graphics equipment
Please provide details on how you plan on utilizing the audio/visual equipment.
Please provide details about how you will be using the chosen location(s).

Capacity Limits and Contributions

Please keep in mind that the District has a zero-tolerance policy regarding going over capacity limits because of safety/fire code requirements.

Will your event have over 80 attendees expected?
Note, that for events where the expected number of attendees exceeds 100, Security Services provided through the college will be required.
Will your event have over 80 attendees expected?
Open to the public?
Open to the public?
Will there be food or beverages?
Will there be food or beverages?
Will there be an admissions charge?
Ed. Code requires that charges must be assessed for facility use when monies are collected.
Will there be an admissions charge?
Will contributions be solicited?
Ed. Code requires that charges must be assessed for facility use when monies are collected.
Will contributions be solicited?
Will dues be collected?
Ed. Code requires that charges must be assessed for facility use when monies are collected.
Will dues be collected?
A certificate of liability is required for consideration if the requestor is not an IVC staff member.
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Date and Time Information Section

Please fill out the section below to the best of your ability and include additional details in the comments area if needed.

NOTE: A lease contract is required for more than five (5) separate or consecutive calendar days use in a fiscal year (July 1 - June 30).

Will this event take place on a weekend or holiday (partly or fully)?
Will this event take place on a weekend or holiday (partly or fully)?
Day(s) of the week
Day(s) of the week
Will maintenance setup assistance be needed?
Will maintenance setup assistance be needed?
A layout diagram will also need to be provided if a special setup is being requested.

Agreement

I am the authorized representative of the organization named in the Basic Information section filled out earlier in this form and certify that the organization hereby assumes full financial responsibility for any damage to Imperial Valley College property and for injury to persons resulting from the use of facilities as requested above. Furthermore, the organization agrees to abide by the facilities regulations and policies of the Imperial Community College District and to pay any fees required promptly upon presentation of a statement of charges.

It is understood that any citizen or organization using College facilities under this policy shall save and hold free and harmless the school district, its Board, the individual members thereof, and all District employees or agents from any loss, damage, liability, cost, or expense that may arise during, or be caused in any way by such use of school facilities.

Furthermore, I certify that to the best of my knowledge, the facility, for use of which application is hereby made, will not be used for the commission of any act, or the presentation of any facts, argument or persuasion, intended to further overthrow of the Government of the United States by force, violence, or other unlawful means. This statement is made under penalties of perjury.

This permit is subject to the rules and regulations set forth in the document linked below and the applicant acknowledges that such rules and regulations are incorporated herein and made part of this permit.
Acknowledgement of agreement
I understand this is a legal representation of my authorization of this request.
Acknowledgement of agreement

Other Fields

Your name
Verification Code